Plan Your Event with D&E Conference Services

We're here to help make it successful for you!

Many people and organizations host events on the beautiful Davis & Elkins College campus every year. D&E has several great facilities you can rent, plus catering services and a professional event planner to help guide you through the details of your event.

D&E facilities are perfect for conferences and meetings as well as special occasions. Our historic mansions, including Halliehurst and Graceland, are unmatched locations for weddings, receptions, and other lifetime events. Our conference center can handle groups of up to 100 people, with or without overnight accomodations, making D&E the area's premiere full-service conference facility.

Reservations

All indoor and outdoor on-campus spaces must be reserved through our Campus Conference Coordinator, Melody Wileman.

To request a location, call (304) 637-1354 or e-mail wilemanm@davisandelkins.edu. Following tentative approval, you must fill out and submit a Facility Request Form. You can get a form by clicking here. Once the form is completed, it must be submitted to the Campus Conference Coordinator for final approval.

To help ensure space availability, please submit the Facility Request Form at least six weeks before your event date. Some locations must be booked months to a year ahead of time.

Please note: No reservation is final until you receive confirmation from the Campus Conference Office.

Selecting a Facility

Consider whether the facility you are requesting is appropriate for your event: Is it large enough? Is food allowed there? Please ask us if you are unsure. If an outdoor venue is preferred, consider reserving a rain location as well.

Read more about our facilities and pricing here. For more information, take a campus tour.

Request Set-up Services

Set-up needs, such as tables, chairs, lecterns, microphones and public address systems, trashcans, and custodial services can be provided for a fee. You can reserve these items through the Campus Conference Office. In addition to having items delivered, we will arrange to have them set up in the configuration you request on your Facility Request Form. Charges do apply for labor, trucking, custodial charges, and rental of space and equipment.

We offer on-site consultations to help you determine how best to arrange a room or outdoor area for your event. Please contact our office to arrange a meeting to discuss your specific event.

• Arrange for food/snacks/beverages with Davis & Elkins College Dining Services.
• Contact the Campus Conference Coordinator for assistance to plan how best to promote the event.
• For late night parties, indicate security plans on the Facility Request Form. Groups are responsible for removing any post-party trash and refuse.

• Campus Conference Office: 637-1354
  Mrs. Melody Wileman, Campus Conference Coordinator
  For use and booking of all Campus space (indoor and outdoor), including the Graceland Inn & Robert C. Byrd Center for Hospitality and Tourism. Reservation of PA system, placement of banners, maintenance questions. Fees may be charged depending on equipment used, space used, or services rendered.
  
• Campus Security: 637-1311
  A Security representative receives notice of all campus activities.
  
• D&E Dining Services: 637-1308
  Mr. Michael Ratliff
  For food, beverages, snacks, candy, or meals.
  
• Communications: 637-1338
  Mrs. Carol Schuler, Director of Communications and Marketing
  For permission to use any College insignia, including the Senator, College seal, and the title "Davis & Elkins College" (i.e., on T-shirts, posters, etc.). For assistance in promoting "open" events and for advertising and promotion approval of all College-sponsored events.